Fri.icfre.gov.in

Purchase of Medicine under Rate Contract
New Forest Hospital
Forest Research Institute
P.O. New Forest
Dehra Dun – 248 006
NEW FOREST HOSPITAL
FOREST RESEARCH INSTITUTE
(Indian Council of Forestry Research & Education)
P.O. New Forest, Dehra Dun - 248 006
Phone : 0135-2772158 , 2224609, 2224648
TENDER DOCUMENT

Tender No.
: FRI-DDN/7-13/RC (2014-15) / NFH- Tender dated 21.01.2014
: Mar 03, 2014 at 13:00 hrs
Opening Date : Mar 03, 2014 at 14:30 hrs.
CONTENTS OF THE TENDER PAPER

This paper includes the following documents:
1. Chapter 1:- Tender Notice (Page no.2) 2. Chapter 2:- Enquiry letter (Page no.3) 3. Chapter 3:- Check list (Page no. 4 to 5) 4. Chapter 4:- Terms & Conditions (Page no.6 to 9) 5. Chapter 5:- Format of Document to be attached (Page no. 10 to 12) 6. Chapter 6:- List of required items (Page no. 13 to 18)
Issued to M/ s

OFFICER I/C
NEW FOREST HOSPITAL
FOREST RESEARCH INSTITUTE
P.O. NEW FOREST, DEHRADUN
NEW FOREST HOSPITAL
FOREST RESEARCH INSTITUTE
(Indian Council of Forestry Research & Education)
P.O. New Forest, Dehra Dun - 248 006
Phone: 0135-2772158 , 2224609, 2224648
Tender No.FRI-DDN/ 7-13/RC (2014-15) / NFH dated 21.01.2014
Chapter -1: Tender Notice (Instruction to bidders)
Sealed Tenders are invited from the reputed manufacturers/marketing company/ authorized dealers / stockiest/distributors for the purchase of ethical branded/proprietary medicines & surgical consumables for this Institute. The details of the medicines & surgical consumables, Terms and Conditions, etc. are available in the tender documents, obtainable from the office of Officer In charge, New Forest Hospital, F.R.I.
Dehradun on payment of Rs.227.00 (Including 13.5% Uttrakhand Trade Tax) through demand
draft/banker’s Cheque in favour of The Accounts Officer, F.R.I., Dehradun. The Tender should reach
this office on or before Mar 03, 2014 up to 13:00 hrs. This will be opened on the same day at 14:30 hrs, in
the presence of the bidders or their authorized representatives, if any. Any or all tenders can be rejected
by the Director, FRI without assigning any reason. The tender forms and specifications are also available
at web site http://fri.icfre.gov.in. The tender form down loaded from above websites must include
Rs.227/ through demand draft/banker’s Cheque in favour of The Accounts Officer, F.R.I., Dehradun
as tender fee along with the tender submitted.
OFFICER I/C,
NEW FOREST HOSPITAL,
FOREST RESEARCH INSTITUTE,
P.O. NEW FOREST, DEHRADUN.
NO. FRI-DDN/ 7-13/RC(2014-15)/NFH
New Forest Hospital
Forest Research Institute
P.O. New Forest, Dehra Dun
Chapter - 2: ENQUIRY LETTER
Price Lists are invited for the bulk purchase of medicines for the NFH, FRI as per details mentioned in the tender document. The last date and time of receipt of price list are Mar 03, 2014 up
to13.00 hrs. Price list will be opened on Mar 03, 2014 at 14.30 hrs.

Representative of the firm(s) may be present at the time of opening of the price lists if they so desire. The price lists should bear full details and where possible, be duly supported with GMP certificate,
catalogues, pamphlets, literature, pertaining to items and for comparing the quality and rate of the
product(s). The products in the price list should in serial as per chapter -6 of tender document.
Chapter -3 should be form the first part of the bid and should be placed in front of the bid, failing
which bid will be rejected.

Officer In charge,
New Forest Hospital
Forest Research Institute
New Forest, Dehradun
Chapter -3: Check list
Certificates/Documents required to be submitted in the Bid (Part one of the bid)
The prospective bidders have to submit the following certificates/documents invariably along- with Bid. If these documents are not submitted conditions not met, the quotation shall be summarily
rejected and no further correspondence, in this regard, shall be entertained.
SL
Documents to be submitted
Document If Yes,
Enclosed
The Page
NO /
Annexure
No where
Mention/
attached
The price list being submitted for Bulk supply of medicines, has each page duly signed and stamped by
the authorized signatory of the company with company
seal.(As per format 5.1) and copy of Branded
formulations as duly approved by State Drug
Authority .
The certificate stating the validity period of the current price list of the company on the letter head of the company is duly signed stamped and attached.(As per format 5.2) The certificate stating the nature of awards (viz.GMP & ISO) received by the company is duly signed, stamped and attached.(As per format 5.3) The certificate of authorization of the local authorized dealer/stockiest/supplier on the letter head of the company/bidder is duly signed, stamped and attached. .(As per format 5.4) Certificate regarding Ethical branded medicine.(As per The Bidder and their supplier (if any) shall also submit a certificate on the organization letter head stating that up-to-date returns have been filed there are no dues with the concerned department(as per format 5.6). Self attested Photo copy of PAN of Bidder and their Self attested Photo copy of Trade tax/VAT Certificate & TIN of Bidder and their supplier (if any). A duly signed Declaration by the bidder and their Duly attested copies of valid licenses held by the bidder and supplier as on the date of bid opening in specified forms of various categories of allopathic medicines issued by the Drug Control Authority of the State under the provision of Drugs and Cosmetics Act, 1940 and rules made there under. Copies of the Audited balance sheets for the preceding last two financial year to establish the turnover of the bidder. 1. All pages of the tender should be numbered and indexed.
2. The Tenderer may go through the checklist and ensure that all the documents listed above
are enclosed in the tender and no column is left blank. If any column is not applicable; it may
be filled up as NA.
3. It is the responsibility of tendere to go through the tender document to ensure furnishing all
required documents in addition to above, if any.
NO.FRI-DDN/7-13/RC (2014-15)/NFH
NEW FOREST HOSPITAL
Forest Research Institute,
P.O. New Forest, Dehra Dun
Chapter- 4 : Scope and Condition of Contract
The Forest Research Institute Dehradun is premier Institute of Forest Research & Education under ICFRE in the country, having a glorious tradition of serving the country over the last 100 years. Forest Research Institute, Dehradun has a 28 bed hospital, having good infrastructure facilities. Considering the enormous need of medicines in the New Forest Hospital, the Institute makes all efforts to procure various medicines through bulk purchase from reputed companies, on the bases of their Price List valid for a year up to March 2015. The Institute therefore approaches reputed medical firms directly or through authorized Dealer to get authenticated Price List of medicines, manufactured/marketed by them through sealed cover for the
year 2014-15. Further the New Forest Hospital is a social serving organization that provides medical
facilities to the student of Deemed University, probationers of IGNFA & SFSC, Employees and their
families, Retired Employees and their families of ICFRE, FRI, IGNFA, SFSC and FRI Deemed
University free of cost. Therefore, we would like you to provide the Price List to give medicines at the
maximum discounted hospital rates.
Terms & Conditions of Rate Contract of medicines & surgical consumables

Tender shall be subject to following Terms & conditions:-

1. Chapter -3 should form the first part of the bid and should be placed in front of the bid, failing
which bid will be rejected.

2. The Bidder and supplier must hold valid licenses as on the date of Bid opening in specified forms for
various categories of allopathic medicines issued by the Drug Control Authority of the state under the provisions of Drugs and Cosmetics Act, 1940. 3. The Bidder and supplier must not have been convicted by the State Drugs authorities and no case should be pending under the Drugs and Cosmetics Act and Rules made thereunder. 4. VAT Registration certificate should be available with the Bidder and supplier. Bidder and supplier shall also submit a certificate on the organization letter head stating that up-to-date returns have been filed there are no dues with the concerned department. 5. Price List of only Ethical branded/ proprietary GMP certified medicines manufactured and marketed by your company with validity up to March31, 2015. This should include contains of the product,
MRP, Hospital supply rates applicable to this Institute and the other taxes as applicable (this should
clearly indicate the nature and the amount of the tax in terms of percentage). This price list should
have as per format 5.1 & accordance in serial as per chapter -6 of tender document with the
authenticated signature and seal of the company/bidder on each page.
6. Every medicine has its own shelf-life period mentioned on the label of medicine/surgical consumables. The shelf life of medicines/surgical consumables supplied should not have passed more than half of its shelf life at the time of supply. 7. The price list should be submitted on printed pad preferably with sale tax / TIN No. for the firm 8. The price list should be submitted to the undersigned in a sealed envelop duly marked “Price List
against enquiry No. FRI-DDN/7-13/RC (2014-15)/NFH Due on Mar 03, 2014”on the corner of the
envelop.

9. The audited financial statement for last two year must be submitted by the bidder. Annual turn
over of the bidder for last two financial year must have Rs. Fifteen crore.
10. The bidder must be having a supplier within the Uttarakhand State, through which he will make the supply of medicines to NFH, for this certificate of an authorization must be submitted by the bidder.
11. Performance Bank Guarantee by the Supplier;
(i) Within fourteen (14) days from date of the issue of notification of award by the purchaser, the supplier shall
furnish performance bank guarantee to the purchaser for an amount of Rs.10000 (Ten Thousand), valid up to sixty days after the date of completion of all contractual obligations by the supplier. (ii). In event of any loss due to supplier’s failure to fulfill its obligations in term of the contract, the amount of th performance security shall be payable to the purchaser to compensate the purchaser for the same. (iii) Purchaser will release the Performance Bank Guarantee on completion of the supplier’s all contractual 12. The Institute would place the order as per the quoted rates directly to the authorised Supplier/Dealers/stockiest if they have any for execution of supply order with in Uttrakhand state. 13. The rates quoted should include transportation cost up to NFH, FRI, Dehradun clearly mentioning the percentage/rate of VAT or all other taxes and duties inclusive and rates should be valid up to March 31, 2015. 14. The rate must be quoted both in figures and words and over writing should be avoided however all cutting/corrections must be dully authenticated. 15. While sending the rates, the firm shall give an undertaking to the effect that the terms and conditions mentioned in the enquiry letter against which the rates are being given are acceptable to the firms. In case, the firm does not give this undertaking their rates will not be considered. 16. The firm will ensure availability of all medicines & surgical consumables at all time. The whole supply as per order shall have to be completed within the time mentioned in supply order. In case the firm fails to supply the ordered medicines and other items, the Institute shall have the right to accept or reject quantity or goods ordered and a penalty will be imposed which has to be decided on the merit of the complaint by the Competent Authority. 17. If the bidder is manufacturer/ authorized dealer / stockiest / distributor of any item, the certificate to 18. Payment will be made on receipt of material and after it has been checked with regard to quality and quantity of the material supplied on submission of pre receipted bill by the firm within 30 days. 19. The quantity of medicines to be purchased may vary as per demand of the NFH at the time of placing
20. Supplier/distributor had to supply the medicine within 30 days of placing the order otherwise he will
be declared defaulter and barred from subsequent rate contract.
21. Only wanted documents as per check list are required to be attached in desired order of check list. 22. The tender must have the index of all the documents enclosed for easy assessment of tender. 23. The successful bidders will have to sign the Agreement in non judicial stamp paper of appropriate values to get into contract and to submit the WHO GMP Certificate of approved medicine before supplying the medicines. 24. To facilitate the processing of your quoted rates kindly furnish the required certificate as per the format given on page No.10 to 12 and in the order mentioned their in.
25. The last date for receiving the sealed documents is Mar 03, 2014; no Price List will be entertained
26. No commitments to accept lowest or any tender: NEW FOREST HOSPITAL, FOREST RESEARCH INSTITUTE shall be under no obligation to accept the lowest or any other quotation received in response to this tender enquiry and shall be entitled to reject any or all offers including those received late or incomplete offers without assigning any reason whatsoever. 27. The suppliers are required to submit the documents as per attached check list. 28 Tender which do not fulfill any or all of the above conditions or incomplete, are liable for rejection. 29. The Director, FRI reserve all the rights to reject any price list wholly or partially without assigning 30. The Forest Research Institute may, without prejudice to any other remedy for breach of contract, by written notice of default sent to the bidder terminate the Contract in whole or part: (a) If the bidder fails to provide any or all of the services within the period(s) specified in the Contract
(b) If the bidder fails to perform any obligation(s) under the Contract
(c) If the bidder, in the judgment of the FRI has engaged in corrupt or fraudulent practices in
competing for or in executing the Contract. 31. The bidder shall indemnify the Institute against all actions, suits, claims and demands brought or made against it in respect of anything done or committed to be done by the bidder in execution of or in connection with the work of this contract and against any loss or damage to the hospital in consequence to any action or suit being brought against the bidder for any thing done or committed to be done in the execution of this contract. The bidder will abide by the job, safety measures prevalent in India and will free the hospital from all demands or responsibilities arising from accidents or loss of life, the cause of which is the bidder’s negligence. The bidder will pay all indemnities arising from such incidents without any extra cost to hospital and will not hold the hospital responsible or obligated. FRI may at its discretion and entirely at the cost of the bidder defend such suit, either jointly with the bidder or single in the case the latter chooses not to defend the case. 32. Resolution of Disputes: All disagreements, disputes, difference that may arise between the FRI and the Bidder/Supplier which can not be resolved through mutual negotiations shall be referred to an Arbitrator appointed in accordance with the provisions of relevant Indian Law. The venue of the proceedings and arbitration shall be Dehradun.
33. Dispute, if any, will be under jurisdiction of Dehradun court, Uttrakhand, India.
Chapter - 5: Formats of Documents to be attached along-with bid

YOU ARE REQUESTED TO PLEASE PRINT THE FOLLOWING CERTIFICATES
ON THE LETTER HEAD OF THE BIDDER OR/AND SUPPLIER.
5.1. FORMAT FOR PRICE LIST,
(Reference Tender No.FRI-DDN/7-13/RC (2014-15)/NFH Dated 21/01/2014)

5.2 Certificate of validity period of the current year price list
(Reference Tender No.FRI-DDN/7-13/RC (2014-15)/NFH Dated 21/01/2014)
We certify that the Price List being submitted for the supply of medicines to the NFH,
FRI for the year 2014-15 is valid up to March 31st 2015.
1. Name :
2. Signature of authorized signatory
3. Designation
4. Seal of the company
5. Date

5.3 Certificate of GMP comply to the revised Schedule ‘M’ under the Drug &
Cosmetics Act, 1940 and rules made there under and ISO
(Reference Tender No.FRI-DDN/7-13/RC (2014-15)/NFH Dated 21/01/2014)
We certify that our company is GMP certified company relates to the compliance of
revised Schedule ‘M’ of the Drug & Cosmetics Act 1940 and rules made there under.
Company is also ISO 9001-2000 certified. The copy of certificates also attached for ready
reference.
1. Name :
2. Signature of authorized signatory
3. Designation
4. Seal of the company
5. Date
5.4 Certificate of authorization

To
New Forest Hospital Forest Research Institute New Forest,Dehradun, Reference your Tender No. FRI-DDN/7-13/RC(2014-15)/NFH dated 21/01/2014 We,-----------------------(name of bidder) who are proven and reputable firm of manufacturing drugs/Marketing drugs, here by authorise M/s-------------------------------------------------(name and address of the supplier) to collect the order and to supply medicines to the NFH, FRI, DEHRADUN for the year 2014-15 and collect the payments on the bases of the supply order placed with them against your requirement as contained in the above referred Tender Document for the listed (as per submitted price list) drugs/surgical consumables manufactured/marketed by us. We further confirm that no supplier or firm or individual other than M/s-----------------------(name and address of the above supplier) is authorized to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred Tender Document for the listed drugs/surgical consumables manufactured/marketed by us. We also hereby extend our full warranty as per terms & conditions of the contract for the drugs/surgical consumable for supply by the above supplier against this Tender Document. Yours faithfully, 1. Name :
2. Signature of authorized signatory
3. Designation
4. Seal of the company
5.5. Certificate of Ethical branded medicine
(Reference Tender No.FRI-DDN/7-13/RC (2014-15)/NFH Dated 21/01/2014)

We certify that all the medicines which are catalogued in the price list are only
Ethical branded medicine of the company.
1. Name:
2. Signature of authorized signatory
3. Designation
4. Seal of the company
5.6 Certificate of up to date returns paid,
(Reference Tender No.FRI-DDN/7-13/RC (2014-15)/NFH Dated 21/01/2014)
I/We (Name & address of bidder or/and supplier) certify that we have paid all the dues to the
Department of Trade Tax and Income Tax up to the year 2012-2013 .I/We also certify that there
are not any types of dues of concerned government departments pending against me till date.
1. Name:
2. Signature of authorized signatory
3. Designation
4. Seal of the company
5. Date:

5.7 Declaration of Bidder or/and supplier,
(Reference Tender No.FRI-DDN/7-13/RC (2014-15)/NFH Dated 21/01/2014)

From:
Complete address of the bidder
(With Phone/Fax &Mobile No.)
To:
1. I/We hereby offer to supply medicines and surgical consumables etc to New Forest Hospital as indicated in the Bid notice in the acceptance of Bid at the rate given in Price Bid Attached and agree to hold this offer open till 31.03.2015. I/We shall be bound by a communication of acceptance dispatched within the prescribed time. 2. I/we have understood the Instructions to the Bidders and Conditions of Contract and fully 3. I/We are fully aware of the nature of medicines and surgical consumables etc. required; and my /our offer is to supply the medicines and surgical consumables etc. strictly in accordance with the requirements of Hospital. 4. I/We agree to arrange supplies of standard quality drug and surgical consumables. 5. I/We agree that the supply of aforesaid will comply with provisions of Drugs & Cosmetics 6. My/our organization has not been convicted by the State Drugs Authorities and no case is pending under the Drugs and Cosmetics Act and Rules. 7. We shall supply the drugs/materials as per supply order and within stipulated time.
Signature of witness Signature of Bidder/ authorized signatory
Name: Name:
Address: Designation
Address:
Seal of the company
Date Date
CHAPTER-6: LIST OF MEDICINS AND SURGICAL CONSUMABLES FOR THE
YEAR 2014-15
SL.
Tab Azithromycin+Fluconazole + Secnidazole (Kit) Cap/Sachet Saccharomyces Boulardii +Saccharomyces Cerevisiae+Lactic Acide Bacillus Syp. Paracetamol + Cetrizine + Pseudoephedrine 60ml Syp. Chlorpheniramine Meleate + Dextromethorphan 100ml Syp Chlorpheniramine Maleate +Bromhexine +Pseudoephedrine 100ml Syp./Exp.Diphenhydramine HCL + Ammon CI+ Na citrate 100ml Syp. Chlorpheniramine Maleate + Ammon CI + Na citrate 100ml Syp. Chlorpheniramine Maleate + Codeine Phosphate 60ml/100ml Exp./Syp. Salbutamol+ Ambroxol + Guaiphenesin 100ml Exp./Syp. Salbutamol+ Guaiphenesin 100ml Exp./Syp. Terbutaline +Bromhexine + Guaiphensin 100ml Exp./Syp. Terbutaline + Ambroxol + Guaiphensin 100ml Ipratropium Bromide+Salbutamol Resipules Tab. Diclofenac + Paracetamol + Tizanidine Tab. Diclofenac + Paracetamol + Chlorzoxazone Tab.Aceclofenac+ Chlorzoxazone+ Paracetamol Cap. Diacerin 50 +Glucosamine Sulphate +Vitamins Tab./Cap./Becomplex + Folic Acid+ Vitamin C + Zinc Syp.Becomplex + Folic Acid+ Vitamin C + Zinc Tab. Methylcobalamine 1500+ L –Carnitine 500 Tab./Cap. Carbonyl Iron + Folic Acid + Zine Tab.Cap. Ferrous Fumarate/sulphate/Ascorbate + Folic Acid + Zine Cap. Tamsulosin + Dutasteride/ Finasteride Tab. Glimepiride 1mg+ Tab. Metformin 500 mg Tab. Glimepride 2mg+ Tab. Metformin 500 mg Tab. Pioglitazone 15 + Metformin 500+ Glimepiridel Tab. Pioglitazone 15 + Metformin 500 + Glimepiride 2 Tab/Cap L-Ornethine –L-Asparate + Silymarin Tanic Acid + Cholincitrat + Cetrimide + Lignocain Dental Gel Choline Salicyclate + Benzolkoniun Chloride + Lignocain HCL Dental Gel Xylometazoline Hydochloride 0.1% Nasal drops Xylometazoline Hydochloride 0.05% Nasal drops Chloramphenicol/Gentamicin+Clotrimazole+Beclometasone+Lidocain Ear Drops

Note: Cotton, Bandage, Crepe Bandage and Gloves may be procured on the bases of sample
approved

Source: http://fri.icfre.gov.in/UserFiles/File/tender/2014/feb/Rate%20Contract%202014-15.pdf