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Microsoft word - 540.docx

SRI LANKA NAVY TENDER INVITATION
headquarters
Chaithiya
Colombo 01
CMS/P/540/2012
31/08/2012
M/S …………………………………………………………………………………
QUOTATION FOR SUPPLY OF MEDICAL ITEMS
Tenders are invited for the supply of items in the attached list.
The tenders should be sent in duplicate in favor of Chairman, Tender Board ,Sri Lanka Navy
under

a sealed and registered cover of deposited in the tender box kept at the main entrance to Naval
Headquarters, Colombo 01.Fax quotations will not be accepted.
3.

The envelope containing the tender should be marked “ Tender for the supply of medical
items File No CMS/P/540/2012 opening 20/09/2012 on top left hand corner” and should reach not
later 1400 hrs, on 20/09/2012 Which will be the tender opening date and time.Your tender may be
rejected if your fail to indicate these details.
4.

Your officer should be firm without any conditions such as subject to prior sales / subject to
variations of the parity rates etc. The offers submitted with such sales conditions will be rejected.
5.

Credit facilities should be extended for a minimum period of 30 days and if not quotation will
be rejected.
The following details are also to be indicated with the tenders as applicable.
a. Make, Model and Country of origin.
b. Manufacturer’s name and address.
c. Year of manufacture.
d. Warranty Period.
e. Delivery Period.
f. Availability of spares, repair facilities.
g. Availability of training facilities.
h. Whether the tenderer is the sole agent to represent the manufacture in Sri Lanka.
i. Discounts and other chargers if any.
j. The validity of the offer (should be minimum of 120 day s)
k. Any other relevant details if any.

If the total value of the contract is over Rs.5,000,000/=(Excluding VAT),a bid bond to the value
of 1% of the contract value should be provided with the offer / tender.
10% Performance Bond required to be submitted in the form of a Bank Guarantee/Cash
deposit by the successful tender if the contract value exceed Rs. 5,000,000/=
If the total value of the contract is over Rs. 2,000,000/= ,5% of net value will be retained as
retention money until completion of the warranty period in case of machinery and equipment.
If the total value of the contract is over Rs.2,000,000/= successful tender to be signed an
agreement with SLN.
Tender must be able to produce the power of attorney from the manufacturer to represent
them if needed. Tenderer
or their representatives are
allowed to be present at the time of opening of the tenders.

The chairman tender board Sri Lanka Navy reserves the right to reject tender or to accept
part of tender without any question / reason.
Items are to be delivered to the Medical Transit Stores, NHQ along with a copy of order and
the relevant invoice within the specified period.
The prices should be quoted only in Sri Lanka rupees.
Any under influence, offering of bride or any other corrupt practices will result
disqualification / rejection of the offer in addition to normal disciplinary action.
Successful tenderer should supply items within the given period and claim all the dues within a
maximum period of one year from the date of delivery of items. Further Sri Lanka Navy will not be
responsible for any payment beyond the period of one year from the date or delivery and it is the
responsibility of the supplier to pursue the matter and obtain payment within a period of one year.

If the suppliers are registered for the VAT, they should indicate the amount of VAT claimed
separately in the bid documents, in addition to the net value of the tender, along with the VAT
registration number. Declaration of VAT registration number is a mandatory requirement for
determination of tenders. Any tenders who do not declare VAT registration number will be liable for
rejection of the tender.

If any enderer is not registered for the VAT he/she should indicate the net value of the tender.
Under this category, tenderers should obtain a letter from the Commissioner of Inland Revenue
Department certifying that the company has not been registered for VAT and it should be attached to
the tender.

Sample to be provided with quotation and Samples given for evaluation should be collected by
the respective suppliers within 30 days from the notice given by SLN & failing which SLN will not be
responsible for returning of samples and same will be utilized by the government.

Further details could be obtain from undersigned over the Telephone No : 2212603 or
2421151-5 Extensions 2603 fax 2212603 & 2431628.
Yours Faithfully;
For CHAIRMAN TENDER BOARD
SRI LANKA NAVY

I/We agree to abide by the conditions of tender specified above except as noted in our proposal
dated ………………………. which shall of part of and regulation contact here under.
Signature ……………………………………………. Date …………………………….

Contact person
: ……………………………………………………………
Contact Tel no
: ……………………………………………………………
Contact fax no
: ……………………………………………………………
ANNEXTURE "A" TO CMS/P/540/2012 
DATED  31   AUGUST 2012 

SR NO 
DESCRIPTION  
DENO  QTY
UNIT PRICE 
TOTAL PRICE 
Selenium Sulphide Shampoo 30ml
Silversulpadiazine 30g cream
Tetrachloro Decaoxide 100ml Lotion
Tretinoin Cream 0.025% Gel
Wax Paraffin 
VALIDITY OF OFFER     :‐ MINIUM OF 120 DAYS 
DELIVERY OF OFFER    :‐ 
COUNTRY OF ORIGIN  :‐ 

MAKE/MODEL               :‐ 
WARRANTY PERIOD   :‐ 
PAYMENT TERMES     :‐ 
VAT DETAILS               :‐ VAT REGISTRATION NUMBER,EXEMPTION LETTER ISUED BY DEPARTMENT OF  
                                        INLAND REVENUE. 

Source: http://www.navy.lk/local_tender_admin/pdf/cmsp5402012.pdf

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